Consider the nature of prominant risks for your new project. Use this resource to pull Lessons Learned records involving those specific categories of risk...

What trends are evident in Lessons Learned records within the database? What distribution of risks seem to be prevalent?

Registering your project is easy.

Creating Lessons Learned records for your project is straight-forward and quick - you can start, save, and return to continue editing at any time as events unfold.

Lessons Learned Are All About Managing Risk


Traditionally Lessons Learned (LL) initiatives focus on one thing, the easy one: data capture. They provide templates for capturing what went well and what went poorly in a project. These are often exercised at the end of the process and once written up, rarely ever see the light of day again. Important Organizational knowledge moulders in a large data dump. If that is the case, why even do it?

Lessons Learned knowledge is all about managing risk - those write-ups could not be more important for any organization that regularly embraces the risks and rewards of project based initiatives. This tool is about leveraging that knowledge to help manage risk to achieve project success and higher profits.

The primary objective with a lessons learned program is, very simply, the combined avoidance of previous issues with project execution, and the collective adherence to processes and tactics that have contributed to past successes.

It is a process - it is continuous - it evolves with the organization and team's growing maturity with risk and project execution. For this reason, a structure of governance, guidance, and adherence are each central to success. The Lessons Learned Knowledge Source does not provide those attributes, but certainly enables and supports them.

Because Health is Everything Writing in CIO Magazine, Steve Gold, CIO of CVS Health says:
CIOs and IT leaders often don't pay as much attention to risk as they should because it goes against human nature. By nature, people are optimistic; we tend to assume the positive, even when we develop software. ... Most people think about problem solving; 'risk management' is about problem seeking -- anticipating problems and searching for them proactively -- it's a different mindset. [Emphasis added]

The Lessons Learned Knowledge Source

Lessons Learned databases are effective when:

How the trick is done:

Lessons Learned Knowledge Source simplifies the creation of lessons learned records two ways:

First, access is provided via your browser with a familiar and efficient user experience. This app is written to be responsive to mobile devices, to render consistently, and effectively.

Second, the application assures minimum required fields are captured before any record creation, eliminating the problems that arise with careless or inconsistent records keeping.

Lessons Learned Knowledge Source employs an important tool for brainstorming upon project creation, and for providing a tagging system to be applied to the lessons learned records for subseuqent access to those records in different contexts.

Rules of Project Risk Management by Robert Chapman Robert Chapman, PhD writes in his excellent book, Rules of Project Risk Management (ISBN 978-1-4724-1195-2)
Lessons learned can be used as an important management tool to support successful project delivery by providing insights into the root causes of both success and failure. While they support the retention of organisational knowledge, they are instrumental in improving project performance by reducing risk exposure. [Emphasis added.]

PMI in the PMBOK suggests that Lessons Learned inputs should be gathered throughout the project life cycle and by any of the stakeholders engaged in the project - not just at the end. Practical consideration of everyone's busy state points to the importance of a process that is low-friction and easy to use. This tool helps quickly guide the submitter to the essential and required elements of record entry - and those records can be filled minimally while the idea is fresh, and later enhanced with experience and information.

One of the biggest challenges Lessons Learned efforts encounter lies in the difficulty for management, PMs, and their teams in getting any useful and relevant information for use in their current project or interest. Data capture, if it occurs, is easy, but information retrieval is tedious and a fishing expedition at the Data Dump.

Check out the Research tool. If you have a good handle on the attributes of your project and the expected risks you are now considering, then move to the research page and define a query.

If you are more interested in viewing trends in your organization across the breadth of your portfolios, or within a portfolio - use the Trends Viewer and discern which risks are most prevalent in your current projects.

So Whatayathink?!

Please recognize this tool is a work in progress, and the site is a prototype. The author and developer welcomes your suggestions and questions - use the Contact section to send me your thoughts.

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